Third Party Event Application

This form is for toy collection with fund raising initiatives or fund raising only initiatives.

For toy drop off only initiatives please use the Toy Drop Off Location Application.

Thank you for your interest in raising funds and/or collecting toys for 630 CHED Santas Anonymous. Please submit your application a minimum of ten (10) days prior to your event. Once you have submitted your application, please wait for confirmation of approval from 630 CHED Santas Anonymous before proceeding with your event planning. If you have any questions, contact us at 780-428-8697 or toys@santasanonymous.ca

Applicants Information

Please indicate the category that best describes your group:

CommunityEmployeeCorporateChurchService ClubOther

Providing your e-mail address implies consent for 630 CHED Santas Anonymous to periodically send volunteer communications, newsletters, tax receipts, and other information relevant to our programs. 630 CHED Santas Anonymous does not share e-mail address or other contact information with any other parties.

Event Information

Date(s) of your event

Will tickets be sold and/or and admission fee be charged? If so what is the cost?

Where can tickets be purchased? Same as organizers contact info? YesNo

Target market for your event (check all that apply):

EmployeesCustomersMembersPublicSuppliersOther

Will attendees be given the opportunity to make a corporate/personal monetary donation?YesNo

Are tax receipts expected to be generated for this event?YesNo
If you intend on offering tax receipts, this must be pre-approved by 630 CHED Santas Anonymous. Tax receipts are issued according to Canada Revenue Agency guidelines.

Promotion & Recognition

How will you be promoting this event? Check all that apply

Word of MouthPostersWebsiteLettersEmailRadioTelevisionSocial MediaOther

Note: Your promotional material must clearly state that you are conducting a toy/fund raising event “In Support of 630 CHED Santas Anonymous”. All promotional material, electronic or print, MUST be approved by 630 CHED Santas Anonymous prior to distribution.

To assist in event promotion 630 CHED Santas Anonymous posters (24” x 18”) are available for pick up from Santas Depot or 630 CHED. A letter size version of the poster can be emailed upon request.

Would you like your event included on our website, e-newsletter and social media? YesNo

We will make every effort to assist with promotion. Due to content submission deadlines we may not be able to.

Recognition varies from event to event as opportunities arise. Once you have submitted all proceeds, you will receive a thank you letter and our sincerest appreciation.

Financial Information

Please provide estimated values We are raising funds onlyWe are collecting toys and raising funds

Proposed Income $ Anticipated Expenses $ 630 CHED Santas Anonymous Proposed Monetary Donation $

I plan to cover these expenses myself / my company plans to cover the expensesWe plan to use a portion of the funds rasied to cover costs.These expenses will be covered through sponsorship / donation by

Is there a vendor fee charged? YesNo If so, a copy of the vendor agreement must be submitted with this form.

Should an event organizer wish to include a donation (cash or cash to buy toys) in a vendor fee, it must be optional to the vendor and clearly indicated on the vender application form. If a vendor wishes to make this donation, it is the vendor that is eligible for the tax receipt.

Will other charitable organizations benefit from this event? YesNo If yes please list:

Have you planned / executed a similar event previously? YesNo If yes please list:

Third Party Event Guidelines

1. A Third Party Event is an initiative that is organized and executed by an individual or group independent from 630 CHED Santas Anonymous such as a Pledge-A-Thon, Dinner & Auction, Tournament, Event Ticket Sale, Product Sale or Cause Marketing

2. The Applicant must receive approval from 630 CHED Santas Anonymous prior to proceeding with the event.

3. 630 CHED Santas Anonymous’ name (including variations of) and logo are the sole property of CHED Santas Anonymous Incorporated and can only be used with the expressed written permission of 630 CHED Santas Anonymous.

4. 630 CHED Santas Anonymous requires all fundraisers to clearly state the manner in which the fundraising dollars will be calculated. 630 CHED Santas Anonymous has a reasonable expectation that the fundraiser is not designed primarily for the financial gain of the hosting organization.

5. Proceeds to 630 CHED Santas Anonymous must be remitted within 14 days of the event.

6. The applicant is responsible for any financial costs and no costs will be incurred by 630 CHED Santas Anonymous unless otherwise agreed to in writing prior to commencement of your initiative.

7. The applicant is responsible for ensuring liability insurances are in place.

8. Tax receipting must comply with Canada Revenue Agency guidelines and 630 CHED Santas Anonymous’ policy. Requests for tax receipting must be submitted along with your application for approval.

9. Applications are approved for a defined period, please advise 630 CHED Santas Anonymous with any schedule changes or cancellations.

10. The Applicant is responsible for: recruiting & managing volunteers, event advertising (ticket sales, press releases, flyers, etc.), creating a budget, all expenses incurred, event sponsorship and/or solicitation unless otherwise agreed upon by 630 CHED Santas Anonymous.

11. 630 CHED Santas Anonymous does not support initiatives that pose a health hazard, solicit door-to-door or solicit through telemarketing. Fundraising initiatives must be consistent with the positive image of 630 CHED Santas Anonymous.

12.630 CHED Santas Anonymous reserves the right to withdraw approval of an event, at any time should it not comply with our Mission, Vision and the Third Party Event Guidelines, or differs in any way from the original application.

13. 630 CHED Santas Anonymous is unable to provide boxes for toy donations. Please supply your own box. Boxes should be clean and presentable or decorated with festive wrap. The box should also be clearly marked that it is a donation point for 630 CHED Santas Anonymous. We will provide posters upon request.

14. When forwarding toys and funds please indicate that they are from your event.

15. 630 CHED Santas Anonymous does not trade, sell or exchange databases or donor lists.

Download Guidelines >

I have read and understand the Application and Guidelines. I agree to abide by the terms as set out above by 630 CHED Santas Anonymous

I Agree

Thank you for your interest in showing a child they are deserving.